Rental Fleet Coordinator
SOBRE NOSOTROS
Looking for more than just a job? At Thompson Machinery, we’ve been powering progress since 1944. We are the go-to Caterpillar dealer for Middle and West Tennessee and North Mississippi. Come join a team where our mission is simple: deliver smart solutions, build lasting partnerships, strengthen the communities we call home and invest in your growth.
Looking for more than just a job? At Thompson Machinery, we’ve been powering progress since 1944. We are the go-to Caterpillar dealer for Middle and West Tennessee and North Mississippi. Come join a team where our mission is simple: deliver smart solutions, build lasting partnerships, strengthen the communities we call home and invest in your growth.
WHAT YOU WILL DO
The Rental Fleet Coordinator is responsible for managing day-to-day fleet administration activities within the Rental Division. This role ensures accuracy and efficiency across equipment ordering, delivery coordination, inventory management, and invoicing for both new and used equipment sales. The position plays a critical role in supporting sales operations, maintaining data accuracy, tracking profitability, and coordinating with internal teams and external vendors to maximize fleet performance and revenue.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Generate purchase orders including delivery location, cost details, and expected delivery timelines
- Coordinate ordering and quoting of allied equipment for retail sales
- Manage equipment orders, including order tracking, delivery coordination, and ship-to locations
- Ensure order placement accuracy and track equipment throughout the full lifecycle
- Coordinate fleet movements and maintain accurate inventory records
- Manage inventory transfers, account status updates, and fleet allocation across branches
- Support disposal, auction, and retail sales processes for used equipment
- Partner with branch locations and the used equipment team to ensure equipment inspections, prep, and listing completion
- Track profitability on new and used equipment sales (e.g., rollout files, margin tracking)
- Support CRM deal administration and maintain accurate sales documentation
- Assist in commission entry, expense tracking, and warranty quoting
- Report sales activity on platforms such as Cat Used
- Manage allied warranty enrollment, tracking, and documentation
- Perform CAT warranty and PIN audits to ensure compliance and accuracy
- Schedule and track RPO (Rental Purchase Option) agreements including payoff schedules and conversion dates
- Enter and maintain rate adjustments and uploads
- Process allied vendor invoices and ensure accurate expense posting to equipment units
- Track financial discrepancies where visibility or ownership gaps exist and escalate as needed
WHAT WE EXPECT OF YOU
We all have different backgrounds, yet we all use our unique contributions to provide the highest quality of service.
BASIC QUALIFICATIONS
EDUCATION & EXPERIENCE
- 2–5 years of experience in fleet coordination, equipment rental, sales operations, or administrative support within heavy equipment or related industries
- Strong understanding of inventory management, sales processes, and financial tracking
- Experience working with CAT systems (preferred) or similar dealership systems
- Proficiency in Microsoft Excel and CRM systems
- Strong attention to detail with the ability to manage multiple priorities
QUÉ HAY PARA TI
At Thompson Machinery, we believe that great benefits are more than just perks— they’re essential for employee well-being and success. We’ve designed a benefits package that goes beyond the ordinary, ensuring that our team members thrive both personally and professionally. Here’s an overview of our benefits, including some that set us apart from our competitors.
At Thompson Machinery, we believe that great benefits are more than just perks— they’re essential for employee well-being and success. We’ve designed a benefits package that goes beyond the ordinary, ensuring that our team members thrive both personally and professionally. Here’s an overview of our benefits, including some that set us apart from our competitors.
THE BASICS
- Various medical plan options, including a no-cost option
- Seguro dental y de visión
- Seguro de invalidez a corto y largo plazo a cargo de la empresa
- Seguro de vida básico a cargo de la empresa
- 401k de contrapartida
- Participación en beneficios
- 8 días festivos pagados al año
- Initially up to 15 days of Paid Time Off annually with increase after five years of service
- Programa de Asistencia al Empleado (PAE)
WHAT SETS US APART
- Salario competitivo
- Exposición a formación y desarrollo CAT de categoría mundial
- Reembolso de matrícula
- Asistencia en la compra de herramientas para adquirir herramientas de alta calidad con grandes descuentos
- Estipendio anual para la compra de botas de trabajo
- Programa de incentivos de la empresa
- Vacaciones de veterano pagadas anualmente a todos los miembros del servicio
- Programas de formación y desarrollo
- Uniformes de trabajo y servicios profesionales de limpieza
- Programas de bienestar financiero
Thompson Machinery offers competitive salaries and a complete benefits package. Compensation for this position will be commensurate with candidate experience and background. Thompson Machinery is an equal opportunity employer: Minorities/Women/Veterans/Disabled
Listing is current as of May 08, 2026 03:45 AM