Sitech Administrative Operations Coordinator

 
Sitech Administrative Operations Coordinator
SOBRE NOSOTROS
Looking for more than just a job? At Thompson Machinery, we’ve been powering progress since 1944. We are the go-to Caterpillar dealer for Middle and West Tennessee and North Mississippi. Come join a team where our mission is simple: deliver smart solutions, build lasting partnerships, strengthen the communities we call home and invest in your growth.
 
LO QUE HARÁS
The Administrative Operations Coordinator plays a vital role in the smooth operation of front office functions, inventory handling, financial processing, and inter-branch coordination. This individual manages a variety of essential tasks ranging from answering phones and processing invoices to maintaining inventory flow and customer accounts. This role requires high attention to detail, multitasking skills, and the ability to work independently within a structured but dynamic environment.
 
RESPONSABILIDADES
Front Office & Customer Service
  • Answer and direct incoming phone calls professionally and courteously.
  • Attend to walk-in traffic at the front counter, providing support or directing customers as needed.
  • Maintain cleanliness and organization of the front office.
  • Order and restock general office supplies (e.g., toner, copy paper) as needed.
Accounts Payable (AP) & Invoice Management
  • Monitor and sort incoming emails to print AP invoices and packing slips.
  • Receive mailed invoices and code them appropriately for scanning and forwarding to accounting.
  • Process UPS invoices and handle related coding/documentation.
  • Process and deposit checks to ensure accurate application to accounts receivable.
Accounts Receivable (AR) & Collections
  • Monitor and maintain an internal list of outstanding customer balances.
  • Contact customers with past due accounts to collect payments and resolve invoicing issues.
  • Coordinate closely with the accounting department to track payment statuses and keep financial records updated.
Inventory & Warehouse Operations
  • Receive and check deliveries from UPS, FedEx, and truck lines.
  • Stock showroom shelves and assist with keeping the warehouse organized and efficient.
  • Enter stock parts and EMS inventory into the DBS system, coding invoices for AP.
  • Pull stock for other branches (e.g., Memphis), apply correct labeling, and perform inventory transfers in the system.
  • Coordinate direct shipments to branches when appropriate to save time and costs.
Work Orders & Rental Invoicing
  • Invoice customer work orders, parts, and EMS tickets accurately and on time.
  • Process monthly rental billing and ensure timely distribution of related documents.
  • Collaborate with team members to handle overflow and catch up on month-end responsibilities.
Vendor & Inter-Branch Support
  • Place orders for Memphis stock or other locations based on requests received by email.
  • Enter and manage purchase orders in the CODA system for internal maintenance (e.g., company vehicle parts).
LO QUE ESPERAMOS DE USTED
 
Cada uno de nosotros tiene una formación distinta, pero todos utilizamos nuestra contribución única para ofrecer un servicio de la máxima calidad.
 
REQUISITOS BÁSICOS
Work Schedule:
  • Ability to work Standard Hours: 7:30 AM – 5:00 PM, Monday through Friday
  • Note: Availability during the end of the month is critical due to heavy billing and increased rental volume.
Key Skills & Attributes:
  • Strong organizational and time-management skills
  • Ability to multitask effectively
  • Solid knowledge of invoice coding, AP/AR, and inventory systems
  • Friendly, approachable, and professional demeanor with customers and vendors
  • Proficiency in DBS or similar ERP system a plus
  • Comfortable using Microsoft Excel, Outlook, QuickBooks
  • A minimum of 3 years of bookkeeping experience is preferred.
  • HS Diplolma or equivalent required
QUÉ HAY PARA TI
En Thompson Machinery, creemos que las grandes prestaciones son algo más que ventajas: son esenciales para el bienestar y el éxito de los empleados. Hemos diseñado un paquete de beneficios que va más allá de lo ordinario, garantizando que los miembros de nuestro equipo prosperen tanto personal como profesionalmente. A continuación le ofrecemos un resumen de nuestras ventajas, incluidas algunas que nos diferencian de nuestros competidores.
 
Conceptos básicos
  • Diversas opciones de planes médicos, incluida una opción gratuita
  • Seguro dental y de visión
  • Seguro de invalidez a corto y largo plazo a cargo de la empresa
  • Seguro de vida básico a cargo de la empresa
  • 401k de contrapartida
  • Participación en beneficios
  • 8 días festivos pagados al año
  • Inicialmente, hasta 15 días de tiempo libre retribuido al año, que aumentarán tras cinco años de servicio.
  • Programa de Asistencia al Empleado (PAE)
Lo que nos diferencia
  • Salario competitivo
  • Exposición a formación y desarrollo CAT de categoría mundial
  • Reembolso de matrícula
  • Asistencia en la compra de herramientas para adquirir herramientas de alta calidad con grandes descuentos
  • Estipendio anual para la compra de botas de trabajo
  • Programa de incentivos de la empresa
  • Vacaciones de veterano pagadas anualmente a todos los miembros del servicio
  • Programas de formación y desarrollo
  • Uniformes de trabajo y servicios profesionales de limpieza
  • Programas de bienestar financiero
Thompson Machinery offers competitive salaries and a complete benefits package. Compensation for this position will be commensurate with the candidate’s experience and background. Thompson Machinery is an equal opportunity employer: Minorities/Women/Veterans/Disabled.
 
 
 
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Listing is current as of Nov 10, 2025 08:44 PM

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